LS serves as a transparent, equitable and robust system for selecting the most competitive proposals for specified opportunities while providing actionable feedback for all submissions. LS manages multiple streams of opportunities:

• Opportunities that limit application(s) per institution.
• Ad hoc limited opportunities identified by staff or faculty.
• Philanthropic limited opportunities through the ASU Foundation.
• Strategic opportunities.
• If you have found an opportunity that’s not posted or requires clarification, please email the solicitation details to Limited.Submissions@asu.edu.
• If you are interested in serving as a reviewer for ASU Limited Submissions, email your details to Limited.Submissions@asu.edu.

Limited submission application requirements

Limited Submissions uses the web-based platform, InfoReady, to manage all Limited Submissions and Internal Competitions. This system facilitates expedited and efficient management of submissions and any subsequent review processes. Interested investigators should submit their internal applications via the InfoReady site. For convenience, the site link is available on the Limited Submission Opportunities page.

Anyone can access the InfoReady system by entering your ASURITE credentials. Your proposal will only be viewable by the Limited Submissions office and subsequently by the assigned reviewers. We ask that you also notify LS of your intent to submit for a particular opportunity as soon as you can by sending an email to Limited.Submissions@asu.edu, as this helps with preparing for a potential review process if we receive more applications than allowed by the sponsor limitation.

Note: The proposal's principal investigator should be entered as the "applicant." If needed, Pls can assign a proxy within the InfoReady System if they would like a representative to submit on their behalf.

During the open competition stage, the following is required for the internal review and needs to be uploaded as one PDF into the InfoReady opportunity webpage:

• three-to-five-page project summary
• curriculum vitae for each investigator
  • Please reference this CV guide for more information on what to include 
  • NSF or NIH styles are also acceptable
• one-page total project budget estimate

Other items, as appropriate and applicable:

• one-page project cost-share estimate, if applicable
• Confirmation from the appropriate dean(s) and chair(s) of commitment to cost share must be provided (copies of email correspondence are acceptable).
• Additional supporting information deemed relevant by the investigator 
• Letters of recommendation, if applicable. (Letters submitted for LS review should be addressed to the funding agency.)

No cover page is required. Instead, please complete the InfoReady form that will capture the identifying information. Please upload your application as a single document in PDF format by 5 p.m. (Mountain Standard Time) on the day of the internal deadline.

During the first-come, first-served stage, the first applicant, [or applicant(s), depending on the limitation] who completes and submits the InfoReady field questions to indicate an interest in the opportunity will be approved to move forward. No cover page is required. Instead, please complete the InfoReady form questions that will capture the identifying information. Applications submitted within 24 hours will be administratively reviewed and the Opportunity Manager will determine if a rapid review is necessary. 

Timeline for posting limited submission opportunities 

LS captures information from Pivot on a weekly basis to identify funding opportunities that are limited and posts the eligible opportunities to https://asu.infoready4.com/.

If you are interested in applying to an opportunity that’s not posted, please email the solicitation details to Limited.Submissions@asu.edu. The LS staff will evaluate if that solicitation is indeed limited, and based on the deadline will determine how and when to post the opportunity. The LS staff will then assign the opportunity based on the sponsor deadline as follows:

Open competition

• Postings are created 10 or more weeks prior to sponsor deadline.
• The internal deadline is published eight weeks or more prior to sponsor deadline.
• Interested investigators should review the details of the opportunity and submit the LS application materials via InfoReady. If there are more applications submitted than allowable by the sponsor, a full review panel is formed to determine which investigator(s) will move forward with an application to the funder. If the LS office does not receive any applications by the posted internal deadline, completed submissions will be accepted on a first-come, first-served basis

Four weeks prior to sponsor’s due date

• This is a sponsor-specific exception to the above timeline specifically for the Arizona Department of Transportation’s Call for Contracts because these opportunities are forwarded to ASU with a four-week window to respond. If there are more applications submitted than allowable by the sponsor, a shortened review panel is formed and will determine which investigator(s) will move forward with an application to the funder. The internal deadline to submit the shortened LS application will be within one week of posting the opportunity. If the opportunity moves to first come, first served, then the internal due date will be three full business days prior to the sponsor's deadline

First come, first served (less than eight weeks prior to the sponsor’s due date)

• Postings are created, as discovered, up to five days prior to the sponsor deadline.
• The first applicant to submit their interest is granted the Limited Submissions approval. There is no internal review. 
• The internal deadline is listed as three full business days prior to the sponsor deadline, to allow for last-minute approvals.
• If an originally published internal date passes without any submitted applications, the opportunity becomes first come, first served, and the internal deadline will be adjusted to three full business days prior to the sponsor deadline.

Five days prior to the sponsor’s due date

• Due to need for expedited approval, approval is automatically given to the first investigator who notifies LS of the funding opportunity. This approval will be confirmed by email. The LS will document this approval in the internal tracking system and will review this opportunity in future cycles.

Review and candidate selection

Review process

• During the open competition stage, all applications received on time will be reviewed for consideration.
  • Reviewers are asked to participate in panel discussions and to provide comments.
  • Members of the panel include the Limited Submissions Chairperson (faculty appointee) and faculty volunteers appointed by Colleges’ Research Deans. The panel members may include additional ad hoc members as needed based on sponsor or subject matter expertise.
  • Reviewers use the available solicitation review criteria, knowledge, and experience of the sponsor, and other programmatic information to determine the selection of submission.
• During the "first come, first served" stage, the first applicant (or applicant(s), depending on the limitation) who completes and submits the InfoReady field questions to indicate an interest in the opportunity will be approved to move forward, there is no review conducted.

Notification and full proposal submission

• After a complete review, the selected candidate is notified by e-mail. The selected candidate is asked to confirm their intention to submit a proposal as an institutional representative. Once confirmation is received, other candidates who were not selected will be notified.
• Reviewer comments and notes, if available, will be provided via email to applicants. Reviewers are anonymous and never shared with applicants.
• Please note that candidates selected still must complete all regular internal approval processes for such items as ERA, F&A waivers, cost share, etc. for a compliant submission to the sponsor. The approval email serves as evidence for selection by the Limited Submissions office.